Title:  Facilities Assistant

Job Purpose

Reporting to Senior Facilities coordinator or Facilities Lead, the facilities assistant helps oversee and manage the day-to-day facility operations.  

Main Scope/Responsibilities

• Complete routine administration (Preparing, printing, binding and archiving, when necessary, all company documents and reports)            
• Conduct and maintain building inventories, put together furniture and schedule the use or rental of the building or grounds. 
• Check and ensure that facilities are clean. Assist with the set up of meeting rooms
• Support the Facilities Teams in the implementation of short and long-term projects
• Perform duties required to keep equipment, systems, buildings and grounds ready for use
• Office porterage as required, including office moves, furniture moves, deliveries and collections            
• Follow up the staff transportation seating, Coordinate with project manager and project assistants for security passes for visitors and clients
• Handle internal client requests (JESA staff) that come through the facilities management platform and ensure a high-quality customer service by following up with actions until the issue/problem is resolved             
• Monitor and and consolidate the need of stationary items
• Assist with site responsibilities for mechanical, electrical, plumbing, carpentry, critical systems, HVAC, generator and others
• Any other activities to support site operations, including, but not limited to: moves/reconfigurations, events, safety or sustainability practices 

NEFS - No Exception For Safety

• Adhere to all company HSE policies and procedures.
• Prioritize Health and Safety in all Work interactions as JESA value.
• Never bypass safety controls or engage in unsafe practices.
• Identify potential hazards in your work area and take steps to minimize risk.

Education

• Bac +2/3
• Curricula: A degree in a relevant discipline ex. business studies or management/Technical Degree or equivalent

Global Experience

• 2-5 years

Specific Experience in the position

• 3+ years of experience working as a facilities assitant/equivalent or in a skilled trade.
• An experience within a large company or building management is preferred.