Title:  Associate Document Controller

Job Purpose

Under supervision, ensure that all Project Documentation is processed in accordance with the requirements of JESA procedures and the relevant client requirements and to be complied with Moroccan regulations. The Document Controller may work in the Home office and simultaneously work on multiple projects or may be co-located as part of a dedicated project team either in an office or on-site.

Main Scope/Responsibilities

• Registration and distribution of engineering documentation, using JPI and EDMS systems 
• Ensures the project work is covered for vacation and unplanned absences. Responsible for a smooth handover.  Participates in the delivery of training.
• Encourages knowledge of and compliance with requirements and  JESA internal processes. Works to resolve inter-discipline, vendor, and customer issues under supervision. Ensures discipline technical work and team activities meet all health, safety, environmental, and security requirements. 
• Working under close supervision, knows the discipline scope/cost/time requirements, assists the team to meet expectations, and coordinates with other disciplines to ensure project success.   May support the management of project change by tracking client's comments in JPI system. 
• Receive, distribute, and register all vendor documents in the system under the supervision of Lead.
• Create Transmittals to Client & Third Party and prepare transmittals to Vendor
• Ensure documentation systems are correct and up-to-date at all times, allowing rapid and efficient retrieval of documentation
• Update and maintain filing systems; Register and archive historical data 
• Assist the engineering/project team with the effective use of the Electronic Document and Records Management System (EDMS), including providing one-on-one training.
• Keep up-to-date with and adhere to company and project-related procedures
• Ensure effective and efficient interface between construction and home office, including software and electronic files. 
• Prepare weekly reporting for engineering vendor documentation status and any other reports as per request. 

NEFS - No Exception For Safety

• Adhere to all company HSE policies and procedures.
• Prioritize Health and Safety in all Work interactions as JESA value.
• Never bypass safety controls or engage in unsafe practices.
• Identify potential hazards in your work area and take steps to minimize risk.

Education

• Bac +4/5 (Engineering School/University, Business Administration)
• Curricula: Technical, Administration or Engineering background

Global Experience

• 0-2 years

Specific Experience in the position

• None required